§ 1

1. Privacy policy contains information regarding the processing of personal data and other information regarding participants of the conference organized by the Polish Hipiatry Society. The provisions contained herein are consistent with the GDPR (Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/ IN).

§ 2

1. The administrators of personal data processed on the Registration Website are the Polish Hipiatry Society, as well as other entities related to the organization of the Conference, i.e. Sponsors, Partners, Organizers.

2. The Polish Hipiatry Society processes personal data to the extent and only for the purposes described in this Privacy Policy.

3. Personal data processed by Sponsors, Partners and Organizers are processed in accordance with the Privacy Policy or another document (identical to the GDPR) of a given entity.

§ 3

1. The following data may be processed on the Website:

1. cookies – based on the user’s consent;

2. computer information, including IP address, geographic location, browser type and version and operating system, information about visits to and use of the Site, including referral source, length of visit, page views and website navigation paths – to enable proper functioning of the Website on the user’s end device, analysis of traffic on the Website, pursuant to Art. 6 section 1 letter a and f of the GDPR, i.e. consent expressed by the user and when processing is necessary for the purposes of legitimate interests pursued by the administrator or a third party;

3. information entered during user registration on the Website:

• name,

• last name,

• sex,

• Address for correspondence,

◦ country,

◦ city,

◦ street with building and premises/apartment number,

◦ postal code,

• Telephone,

• date of birth,

• e-mail,

• password,

• information contained in all correspondence sent by e-mail or via the Website, including communication content and metadata, pursuant to Art. 6 section 1 letter b GDPR, i.e. at the request of the data subject;

2. any other personal data that is entered on the Website by the participant.

3. Data are processed for the following purposes:

4. • registering Participants and enabling participation in the International Conference

5. Hipiatric, based on the Participant’s consent expressed by completing and sending the application form available on the Conference website – personal data is stored for a period of up to 5 years.

6. • in order to maintain ongoing contact with Participants, as part of legal implementation

7. the Administrator’s legitimate interest in providing Participants with information related to the organization of the International Hipiatry Conference and other events organized, co-organized or under the patronage of the Polish Hipiatry Society – personal data is stored for a period of up to 5 years.

8. • financial reporting for Participants who have paid the fee

9. conference, due to the need to fulfill legal obligations arising from the Accounting Act and tax law provisions – personal data will be stored for a period of 5 years from the end of the calendar year in which the conference fee was paid,

§ 4

The Administrator does not use profiling on the Website.

§ 5

1. The administrator processes personal data:

1. User – for the duration of use of the Website.

2. Registered participant – from the moment of entering personal data on the Website until the consent to the processing of personal data is withdrawn.

2. The Administrator stores personal data for a period of 5 years resulting from protection against possible claims and obligations imposed on the Administrator by the provisions of generally applicable law, pursuant to Art. 6(1)(f) GDPR;

§ 6

1. The Administrator does not transfer personal data to other related organizations or third countries.

2. The administrator is obliged by law to disclose personal data if requested by authorized state authorities, in particular organizational units of the prosecutor’s office, the Police, the President of the Office of Data Protection, the President of the Office of Competition and Consumer Protection.

§ 7

1. Every person whose personal data is processed has the right:

◦ access – obtaining confirmation from the administrator whether her personal data is being processed. If data about a person is processed, he or she is entitled to information about what data it is, how it is processed, and to withdraw consent in whole or in part as to the method of processing (

art. 15 GDPR);
◦ receiving a copy of the data (Article 15(3) of the GDPR);
◦ rectification (Article 16 of the GDPR);
◦ deletion of data (“right to be forgotten”) (Article 17 of the GDPR);
◦ processing restrictions (Article 18 of the GDPR) when:
◦ data transfer (Article 20 of the GDPR);
◦ objection (Article 21 of the GDPR).
2. To exercise the above-mentioned rights, please contact the Polish Hipiatry Society.
3. Each person has the right to lodge a complaint with the supervisory authority if he or she believes that the processing of personal data concerning him or her violates the provisions of the GDPR.

1. The privacy policy may be supplemented or updated in accordance with current needs in order to provide current and reliable information.
2. This privacy policy is valid from September 20, 2023.

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